Junior Administration Specialist

Job Description

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) – is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.

Project Brief

The new programme “Strengthening the Ghanaian pharmaceutical sector with a focus on local vaccine production” takes a holistic approach to promoting the pharmaceutical private sector with a special focus on vaccine production: (i) strengthening the coordination of relevant public and private sector actors and in particular the national regulatory authority, (ii) training of specialists for the private sector and science, (iii) promoting research and development, (iv) promoting the pharmaceutical private sector.

Scope Of Role

The advertised position supports the overall project implementation including all four intervention areas outlined above. In your role you perform the specified organizational and administrative tasks correctly and on schedule in collaboration and consultation with your line manager, in accordance with the specified objective and with due regard for legal, contractual and internal requirements and procedures.

Tasks

Coordinate and manage key administrative and procurement processes.
Manage the project inventory in WINPACCS as well as maintain a comprehensive filing system of inventory files.
Provide administrative, minute taking, and logistical support for all events, meetings, workshops and conferences.
Plan, organize and coordinate all daily schedules and appointments on behalf of the team.
Arrange travel and hotel bookings as well as reimbursement for all travel related expenses.
Manage all incoming and outgoing correspondence (post, fax, email).
Handle all the office equipment/stationary purchases and ensures its maintenance.

Qualification Required & Experience

University degree in administration, social science, or a similar area.
Initial professional experience in this area.
Strong organizational and writing skills.
Experience in office management and administrative tasks.
Good interpersonal, management, and communication skills.
Strong command of English language (both written and oral) is required; knowledge of German language is an asset.
Proficiency in MS Office Suite.
Ability to multitask and work under pressure.

Location: Accra

How To Apply For The Job

Interested and suitable applicants are to forward their Curriculum Vitae (C.V.) and a one-page cover letter stating their motivation to the position and added value to the project to:

recruitment-ghana@giz.de quoting the Job Code 2024/JAS/21/08 in the subject line. If you do not hear from us four (4) weeks after the deadline, please consider your application unsuccessful.

Closing Date: 02 September, 2024

GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply.