Office Manager

Job Description

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) – is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.

Project Brief

The new programme “Strengthening the Ghanaian pharmaceutical sector with a focus on local vaccine production” takes a holistic approach to promoting the pharmaceutical private sector with a special focus on vaccine production: (i) strengthening the coordination of relevant public and private sector actors and in particular the national regulatory authority, (ii) training of specialists for the private sector and science, (iii) promoting research and development, (iv) promoting the pharmaceutical private sector.

Scope Of Role

The office manager assists management and the team in the smooth running of the day-to-day operational activities of the new programme “Strengthening the Ghanaian pharmaceutical sector with a focus on local vaccine production”.

Tasks

Act as first point of contact for all enquiries.
Manage all incoming and outgoing correspondence (post, fax, email).
Provide administrative, minute taking, and logistical support for all events, meetings, workshops and conferences.
Plan, organize and coordinate all daily schedules and appointments on behalf of the team.
Arrange travel and hotel bookings as well as reimbursement for all travel related expenses.
Handle all the office equipment/stationary purchases and ensures its maintenance.
Manage the project inventory in WINPACCS as well as maintain a comprehensive filing system of inventory files.
Coordinate the support team (drivers, cleaning staff).

Qualification Required & Experience

Bachelor´s degree/Technical Vocational Institute Degree in Business Administration or other discipline relevant to the position.
At least 3 years professional experience in the same or similar role.
Proficient in the usage of IT products (Microsoft Office Tools, scanner, printer).
Very good communication skills (verbally and in writing).
Excellent knowledge of English language.
Organized, ability to multitask and excellent interpersonal skills.
Willingness to train and be trained as required by the tasks to be performed

Location: Kumasi

How To Apply For The Job

Interested and suitable applicants are to forward their Curriculum Vitae (C.V.) and a one-page cover letter stating their motivation to the position and added value to the project to:

recruitment-ghana@giz.de quoting the Job Code 2024/OM/21/08 in the subject line. If you do not hear from us four (4) weeks after the deadline, please consider your application unsuccessful.

Closing Date: 02 September, 2024

GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply.