Procurement Officer

Job Description

SUMMARY OF ROLE

The Procurement Officer is responsible for evaluating suppliers, products, and services,
negotiating contracts, and ensuring that approved purchases are cost-efficient and of
high quality.
Reporting to the CEO, the Procurement Officer oversees procurement and operational
functions for the Company. S/he will ensure cost efficient use and procurement of
resources and in accordance with Company rules and regulations. S/he will work
closely works with the Company Accounts Officer and the Erama Clinic Administrative
Community Health Officer to undertake his functions.

KEY FUNCTIONS

Reporting to the Chief Executive Officer and working with departmental heads, duties
and key responsibilities shall include:
Identifying potential vendors, develop specifications for the product, solicit bids, and with the procurement committee, prepare an analysis of the bids and a final recommendation.
Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company’s procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Researching and evaluating prospective suppliers, maintaining good supplier relations, negotiating contracts and updating supplier information such as qualifications, delivery times, product ranges, etc
Analyzing and reconciling supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis
Scanning through the Procurement listing on a weekly basis and follow up with suppliers to submit any outstanding invoices
Maintaining complete an updated tallies for all products, equipments and assets for each department of the companies
Receiving goods from suppliers and verifying against the PO in consultation with the different Erama department
Ensuring Accounts Office
posts all issued / paid invoices into quick books on a daily basis
orders for services and goods are done satisfactorily as per the specifications and subsequent billing for such services received accurately and on a timely manner
reconcile invoices received with purchase orders and match receipts for purchase orders
Maintaining an up-to-date and easily accessible filing system for all procurement documents
Ensuring three-way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments Logistics and Administration
Developing appropriate systems, policies and procedures for the management of the Programme’s assets, adapted to the specific needs of each company of the Eramanor Group.
Producing monthly status and performance reports
Supporting the marketing of Company services and products through Social media
Perform any other assigned duties by the CEO and Management Requirements
Degree in accounting, business management or a similar field preferred.
4+ years of experience as a procurement officer or in a similar position.
Proficiency in Microsoft Office and purchasing software.
Strong communication and negotiation skills.