Telephone Operator

Job Description

Scope

The incumbent in this position is responsible for answering all incoming calls originating from within and outside the hotel in a friendly and caring manner according to the Kempinski and LQA standards.

Key Responsibilities

Answer all incoming calls, connect them to the appropriate extension in an efficient, friendly and caring manner according to the Kempinski standards.
Write down messages accurately for our guests and deliver messages in a timely manner.
Handle guests’ requests for DND (Do Not Disturb) and confidential status.
Handle personal wakeup call requests for guests according to the LQA standard and automatic wakeup call requests for group and crew guests.
Answer all guest questions / requests in a friendly and caring manner, take appropriate actions or if needed, refer the matters to the relevant persons to handle. It may be providing information or assistance to make an outside call or handling a complaint, etc.
In case of emergency, handles all communications for the hotel whilst serving as the communication center.
Keep a complete record of each DDD (Domestic Direct Dial) and IDD (International Direct Dial). Coordinate with front office reception all telephones charges to ensure they are billed and collected from guests.
Monitor TV channels in addition to outlets’ and public area’s music to ensure smooth and proper functioning.
In case of emergency, handle all communications for the hotel whilst serving as the communication center.
Keep abreast of telephone directory, new staff and leavers, emergency procedures, special promotions and general hotel product knowledge.
Maintain the neatness of their working area at all time.

Desired Skills and Qualifications

HND or Bachelors degree in hospitality or related field.
One year experience in a customer service oriented position.
Excellent listening, oral and written skills

Technical Competencies

Basic knowledge of Hotel Business Operations
Microsoft Office Applications
Opera PMS

Individual Competencies

People Oriented
Passionate for European luxury
Entrepreneurial
Straightforward
Listening and Oral Skills
Written skills
Customer service orientation
Teamwork / Cooperation
Cross Cultural Sensitivity
Interpersonal Skills
Integrity

Deadline October 31, 2023