Procurement and Fleet Manager

Job Description

The Procurement and Fleet Manager is responsible for enhancing business systems i.e fleet and procurement management systems for the MSIG support office, ensuring the 4 regional offices and the MSIG clinics/centres (8 clinics) are functioning properly savvy professional who has extensive experience in both procurement and fleet management and work closely and collaboratively with other teams
The Procurement and Fleet Manager will focus on our internal and external procurement and fleet management relations, interfacing with suppliers and ensure that these are managed effectively
The post is based in Accra and requires travel to all MSIG Regional Office
He/She reports to the Director, Human Resource Administration and Organisation

Key Responsibilities

Develop and executive improved procurement strategies across all channels of purchasing/procurement manual and implement procedures to meet MSI procurement standards
Delegate tasks and supervise the work of procurement officers and ensure they are following the agreed standards and providing supports as agreed across all departments
Manage every aspect of supply chain and notify senior management team of any possible obstances to ideal procurement efficiency
Institute policies and procedures for collecting and reporting key metrics that will reduce overall expenses while increasing productivity
Perform procurement cost analysis and set appropriate benchmarks
Ensure procurement team is coordinating procurement deliveries with support from stores and the right procured items are received stores
Lead the fleet management system/team to function effectively
Provide and ensure state-of-the-art fleet management and vehicle tracking is installed, maintained and used for decision taking
Ensure that relevant technology and other innovations in the business are in place to drive efficient systems and optimise operational performance
Any other duties that may come up

Qualification Required & Experience

Bachelor’s Degree in Business Administration, Fleet Management, Supply Chain Management or Health Sciences or similar
Postgraduate qualification in desirable
Knowledge of procurements, logistics and fleet management
Other professional qualifications, ideally in project management or facilities management will be an advantage
Certificate in Accounting will be an advantage
6+ years experience in procurement or purchasing
4+ years experience in medical supply management preferred
4+ years experience in fleet management
Excellent managerial and training skills

Experienced/Skills

The candidate must have

A minimum of 6 years of relevant post-graduation work experience and at least 3 years of high-level managerial experience in either procurement or fleet management
Experience in managing fleet or business units
Experience managing procurement related activities such as issuing and managing contracts
Experience in rolling our new business systems that generate efficiencies
Experience of managing crises in a high risk environment, including legal components dealing with contractors and suppliers
Computer literate and able to work on own initiative and at long periods
Experience in working for and with NGOs (or multilateral or bilateral agencies such as the UN), specific experience working with international NGOs
Must be pro-choice