ADMINISTRATIVE ASSISTANT

Job Description

Reports to: General Manager

Our client is a well-known automobile garage in Accra.

Scope

The Administrative Assistant will be responsible for answering and directing phone calls, scheduling meetings, and manage the organization’s general administrative activities.

Key Responsibilities

Answer and direct phone calls through managing incoming calls and directing them to the appropriate person or department.Maintain accurate records of all vehicles serviced and repaired by keeping detailed and organized records of vehicle repairs, maintenance, and financial transactions.Process payments for services rendered by handling payments from customers and ensuring proper cash management.Organize and schedule appointments for vehicle repairs and maintenance.Liaise with the service technicians and mechanics by acting as a point of contact between customers, technicians, and mechanics.Plan meetings and take detailed minutes.Order and maintain office supplies and office files and records.Provide administrative support to ensure efficient operation of office.

Requirements
Requirements

A Bachelor’s degree in Business Administration or any related field of study.A minimum of 3 years’ experience in a similar role or its equivalent.Excellent verbal and written communication skills.Good customer service skills.Excellent problem-solving skills.Strong organizational and planning skills.Working knowledge in MS Office Suite.

Competencies

Customer-Oriented, Confident Communicator, Problem-Solving.

Candidates should be living around Tseaddo and its environs.